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Data Management Plans - Sponsor Requirements


Overview of Data Management Requirements by Sponsor

Most of MSU’s Federal awards require publicly sharing research publications, and agencies are in various stages of implementing requirements for data sharing.  Researchers are encouraged to review the award agreement for specific requirements by project.  To learn about agency requirements, visit the Scholarly Publishing and Academic Resources Coalition (SPARC) website.  It includes a unique search engine to compare up to three agencies at a time and read about the requirements on one page.


Public Access Requirements

To learn about resources available to support compliance with public access requirements, please visit the Public Access Requirements page.


NIH Data Management and Sharing Requirements

NIH's new Policy for Data Management and Sharing goes into effect on January 25, 2023.  This policy requires researchers to prospectively plan for how scientific data will be preserved and shared.  Researchers will be required to submit a Data Management and Sharing Plan with each proposal and to implement the approved plan if funded. Plans should explain how scientific data will be managed and describe which scientific data and accompanying metadata will be shared in common repositories. It applies to all NIH-funded research that directly results in the generation of scientific data, regardless of funding level or mechanism. This expands upon NIH’s current data sharing requirement that applies to projects with $500,000 or more in direct costs in any single year.

Proposal Stage:

Where to Include the Plan

  • Research grant proposals: PHS 398 Research Plan - attached in the "Other Plan(s)" field.
  • Career Development proposals: Career Development Award Supplemental Form - attached in the "Other Plan(s)" field.
  • Contract proposals and Other Transaction Agreements: waiting for NIH to provide implementation details.

What to Include in the Plan

NIH has provided a draft template of a Data Management and Sharing Plan.  The template includes italicized text with directions on what to include in each of the elements.  This italicized text should be deleted before finalizing the Plan. NIH has also put together an outline of the Elements to Include in a Data Management and Sharing Plan.  The plan should not exceed two pages.

NOTE: NIH Institutes and Centers (ICs) or funding opportunity announcements (FOA) may have specific requirements for Data Management and Sharing.  Please pay close attention to specific instructions within an FOA, and view the list of NIH IC data sharing policies.

How to budget for Data Management and Sharing plans

Direct costs budgeted for activities within the Data Management Plan should be included as follows:

Detailed Budgets – as a single line item in section F. Other Direct Costs, labeled “Data Management and Sharing Costs”.  Costs should also be explained in the budget justification.

Modular Budgets – Add an Additional Narrative Justification describing the costs budgeted for the DMP.

For assistance with budgeting costs for Data Management Plans, see the OSP Budget Guidelines webpage.

Award Stage:

Any changes that occur during the award period that affects how data is managed or shared, must be updated in the DMS plan.  The funding IC will need to approve the updated plan. NIH recommends discussing any potential changes with the Program Officer.

Tools and Resources for NIH

Communications


NSF Data Management and Sharing Requirements

The National Science Foundation requires all proposals to include plans for data management and sharing of the products of research. Investigators are expected to share the primary data, samples, physical collections and other supporting materials created or gathered under an NSF grant.  Information on NSF's Data Management Plan requirements can be found in Chapter II.C.2.j and in Chapter VI.D.4 of the Proposal & Award Policies & Procedures Guide (PAPPG).

Proposal Stage:

Where to Include the Plan

Upload in the “Data Management Plan” section.  For simultaneously submitted collaborative proposals, only one Data Management Plan needs to be submitted.  The plan should discuss the data issues in context of the collaboration.

If the plan cannot fit within the two-page limit, you may use part of the 15-page Project Description to include additional data management information.

What to Include in the Plan

The Data Management plan should be no more than two pages and address the following items:

  • Data Type – data, samples, physical collections, software, curriculum materials, etc.
  • Standards – that will be used for format and content
  • Access and Sharing – indicate policies for access and sharing
  • Re-use, re-distribution and production of derivatives provisions
  • Archiving, Preservation and Access – plan for archiving and preserving access

NOTE:  NSF Directorates, Offices, Divisions, Programs, or other NSF units may have specific requirements for Data Management Plans.

Tools and Resources for NSF

Site Management