Below are examples NSF provided for in-kind contributions
Current and Pending Support, also known as Other Support, is a form typically used by federal sponsors to request information for the PI(s) and Key Personnel’s current and pending research projects. Most federal agencies require Current & Pending Support documents to be submitted with the proposal or just before an award is issued, and if awarded, they may require any changes to be disclosed in progress reports. If applicable to your proposal/award, please remember to include ALL support including grants, and contracts from all non-U.S. and domestic sources, including MSU project support. The format of this requirement varies by sponsor. It is the responsibility of the Investigator/Key Person to make sure that all research projects and affiliations are disclosed and that the document is completed in its entirety.
Recently the Federal Government has been placing additional scrutiny on foreign influence and the impact to federal research. This has resulted in some federal agencies providing additional guidance on what needs to be included in Current and Pending/Other Support documents. Below are updates listed by agency. This information will be updated as we learn of new requirements from federal agencies. If you have any questions related to Current and Pending Support being reported at the proposal or just-in-time stage, please contact your OSP Proposal Team. For questions on how to report changes to Current and Pending Support at the award stage, please contact the CGA Awards Group.
National Institutes of Health (NIH)
With the release of their revised Grant Policy Statement in October of 2019, NIH revised their definition of Other Support. The revised definition, “…includes all resources made available to a researcher in support of and/or related to all of their research endeavors, regardless of whether or not they have monetary value and regardless of whether they are based at the institution the researcher identifies for the current grant.” The following list includes examples of things that must be included in Other Support:
- The proposal being submitted, other proposals currently under consideration, and ongoing projects/awards, including MSU internal awards.
- Positions and scientific appointments that are related to an individual’s research endeavors, including affiliations with non-U.S. entities or governments, regardless of whether or not remuneration is received. This includes unpaid appointments that provide access to lab space, research materials, and staff.
- Consulting that is in “any way” related to a faculty member’s research endeavors, regardless of whether or not remuneration is received.
- Research conducted during the summer semester for faculty members with an Academic Year appointment, regardless of whether or not remuneration is received.
- Participation in a foreign “talents” or similar program.
- Financial support for laboratory personnel.
- High-value materials that are not freely available (e.g., biologics, chemical, model systems, technology, etc.).
- Start-up packages and support for research from entities other than the applicant institution, even if the research will be carried out at another institution.
The revised GPS maintained that Other Support does not include training awards, prizes, or gifts.
NIH has also changed the amount and effort that should be reflected on the Other Support form. Rather than only including the current budget period, they indicate that the total award amount for the entire award period covered (including Facilities and Administrative costs), as well as the number of person-months per year to be devoted to the project, should be included. For activities/resources that cannot be quantified, we are expecting additional guidance from NIH, but in the meantime, we have developed a template Other Support form to help report the additional information NIH is requesting. This template is our best guidance on what NIH expects to be reported as Other Support. We anticipate having to update this form as NIH provides additional information or a revised form.
NIH has also stated that if an investigator is unsure of whether to include something on their Other Support document, to err on the side of disclosure.
For additional information, NIH has a webpage devoted to Other Support, which includes FAQs and instructions, as well as a page that includes examples on what to disclose.
National Science Foundation (NSF)
UPDATE: Visit our new resource for guidance on how to fill out the new Current & Pending Fillable Forms. Please contact your OSP representative if you have any questions. Click here for summary information regarding NSF’s Current & Pending FAQs.
NSF revised their definition of current and pending (C&P) support in their upcoming 2020 Proposal and Award Policies and Procedures Guide (PAPPG)*. The 2020 PAPPG was effective for proposals submitted or due, and awards made, on or after October 5, 2020. The revised definition states that current and pending support includes, “…all resources made available to an individual in support of and/or related to all of his/her research efforts, regardless of whether or not they have monetary value.” NSF also added that C&P support includes all in-kind contributions, not just those related to the project being proposed.
- In-kind contributions for the project being proposed to NSF should be included in the Facilities, Equipment and Other Resources section of the proposal and do not need to be included in the C&P form. This includes in-kind contributions with and without an associated time commitment.
- In-kind contributions that are not intended for use on the project being proposed to NSF only need to be reported if there is an associated time commitment. This should be reported on the current and pending support form.
The table below shows NSF In-Kind Contribution reporting guidance for different scenarios.
|NSF In-Kind Contribution Reporting Rules
||In-Kind WILL NOT Be Used on the Project
||In-Kind WILL Be Used on the Project
|PI has a specific level of Committed Effort
||Disclose In-Kind on the C&P form
||Describe the In-Kind on the Facilities, Equipment, and Other Section of the proposal
|PI has NO commitment of Effort
||Do not disclose on the C&P form
||Describe the In-Kind on the Facilities, Equipment, and Other Section of the proposal
Below are examples NSF provided for in-kind contributions. If the time commitment or dollar amount is unknown, reasonable estimates should be provided.
- Office/Laboratory space
Current and pending support includes the proposal being submitted, ongoing projects, and any proposal currently under consideration, from all sources, regardless of whether the support is provided through the proposing organization or is provided directly to the individual. NSF has clarified that start-up packages provided to the individual from the proposing organization do not have to be reported. Gifts also do not need to be reported (see NSF's FAQs for their definition of a gift).
NSF requires the Current and Pending Support form to be completed in an NSF approved format. Two options are available:
- PDF fillable Current and Pending Support form
- SciENcv will produce an NSF-compliant Current and Pending Support form
Additional information can be found on the NSF-Approved Formats for Current and Pending Support web page.
Department of Defense (DOD)
DOD requires full disclosure of current and pending support from domestic and non-domestic sources.
The Department of Defense issued a memo in March 2019 clarifying that all key personnel must disclose current and pending support in grant applications related to research and research-related educational activities.
Proposers shall submit the below information for all key personnel, whether or not the individuals' efforts under the project are to be funded by the DOD:
- A list of all current projects the individual is working on, in addition to any future support the individual has applied to receive, regardless of the source.
- Title and objectives of the other research projects.
- The percentage per year to be devoted to the other projects.
- The total amount of support the individual is receiving in connection to each of the other research projects or will receive if other proposals are awarded.
- Name and address of the agencies and/or other parties supporting the other research projects.
- Period of performance for the other research projects.
This information shall be included in the Senior Key Person Profile form included in the Notice of Funding Opportunity (NFO) and will not be included in the overall proposal page limits. Failure to submit this information may cause the proposal to be returned without further review.
Please note that DOD proposals for other types of awards may have different requirements; please check the program solicitation and direct any questions to your OSP Proposal Team.
Department of Energy (DOE)
DOE requires full disclosure of current and pending support from domestic and non-domestic sources.
DOE’s Office of Science outlined its requirements for Current and Pending Support in its FY 2021 Continuation of Solicitation for the Office of Science Financial Assistance Program, issued on October 1, 2020 (pages 66, 92-93). Unlike NSF and NIH, DOE requires research gifts, with or without terms and conditions, to be included on Current and Pending Support. DOE also requires the use of the Current and Pending Support format approved by NSF, either generated by SciENcv, or through a PDF document available here.
Please note that specific requirements for other DOE Offices may differ. Check the program solicitation and direct any questions to your OSP Proposal Team if at the proposal or JIT stage, or the CGA Awards Group if at the award stage.
National Aeronautics and Space Administration (NASA)
NASA requires full disclosure of current and pending support from domestic and non-domestic sources
The following requirements are from the NASA Guidebook for Proposers Responding to a NASA Notice of Funding Opportunity, revised May 2020.
3.16 Current and Pending Support
PIs and Co-PIs must provide all ongoing and pending projects and proposals (regardless of salary support) in which they are performing or will perform any part of the work. Co-Is proposing to spend 10% or more of their time to the proposed effort must provide a list of ongoing and pending projects and proposals (regardless of salary support) that require a significant share (more than 10%) of their time. Proposals do not need to include the current proposal on the list of pending proposals unless submitted to another funding opportunity (NASA or another sponsor).
For those investigators for whom it is required (see above), the proposal shall provide following information for each current and pending project:
- Title of funded project or proposal title;
- Name of PI on award or proposal;
- Program name (if appropriate) and sponsoring agency or organization, including a point of contact with their telephone number and email address;
- Performance period;
- Total amount received by that investigator (including indirect costs) or the amount per year if uniform (e.g., $50 k/year); and
- Time commitment by the investigator for each year of the period of performance.
The proposing PI must notify the NASA Program Officer identified for the FA immediately of any successful proposals that are awarded for substantially the same research as proposed to NASA, any time after the proposal due date and until the announcement of NASA’s selections.
Current and pending support is not required for Co-Is at non-U.S. institutions. Current and pending support is usually not required for students. It may be requested, depending on the specifics of the Notice of Funding Opportunity (NOFO).
Please note that NASA proposals for other types of awards may have different requirements; please check the program solicitation and direct any questions to your OSP Proposal Team.