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COVID-19: Information from SPA/OSP/CGA

NSF Prior Approvals

Notifications and Requests are submitted via and can be initiated by the PI or CGA if requested by the PI.  Once PI initiates in the notification or request will route to CGA for approval before being submitted to NSF.  Any questions can be sent to


Notification Type Required Information
Grantee Approved No-Cost Extension
  • Revised end date (cannot exceed 12 months)
  • Justification for Grantee Approved No-Cost Extension
Short-Term Absence of the PI/PD (Up to Three Months)
  • Start and End date of Absence
  • Justification for Short-Term Absence
  • Arrangements for Conduct of Project during PIs Absence
Significant Changes/Delays or Events of Unusual Interest
  • Description of changes/delays or event
  • Impact on the Project
Significant Changes in Methods/Procedures Description of Change(s) in Methods/Procedures
Cost Sharing (only if cost share is reflected on line M of the approved budget) CAN ONLY BE PREPARED BY CGA.
  • Start and end date
  • Cost Sharing Amount for the reporting period
  • Cumulative Cost Sharing amount reported to date
  • Cost Sharing Notification Type (annual or final)
  • Explanation
Conflicts of Interest (only if unable to satisfactorily manage, reduce or eliminate a COI and research proceeds without the imposition of conditions or restrictions). CAN ONLY BE PREPARED BY CGA.
  • Nature of conflict
  • Explanation of why conflict of interest cannot be satisfactorily managed.


Request Type Required Information
Withdrawal of PI/Co-PI
  • Rationale for Withdrawal
  • Impact on the Project
Pre-Award Costs in Excess of 90 Days
  • From Date and To Date
  • Amount
  • Justification for Pre-Award in Excess of 90 Days
Reallocation of Funds Budgeted for Participant Support Costs
  • Originally approved amount
  • Revised amount
  • Justification for reallocation of funds budgeted for participant or trainee support costs
Rearrangement/Alteration of $25,000 or over
  • Construction Amount
  • Description of Construction Activity
NSF Approved No-Cost Extension (required at least 45 days prior to the expiration of grant)
  • Revised expiration date
  • Remaining Funds
  • Justification
  • Plan for use of unobligated funds
  • Explanation for late request (if later than 45 days prior to expiration of the grant)
Changes in Objective or Scope
  • Proposed changes in objective or scope
  • Justification for changes in objective or scope
Long-Term Absence of the PI/PD (Over Three Months) (submit at least 30 days before departure)
  • From and to date
  • Justification for long-term absence of the PI/PD
  • Arrangements for conduct of project during PIs absence
Subawarding, Transferring or Contracting Out Part of an NSF Award
  • Clear description of the work to be performed
  • Basis for selection of the subrecipient organization
  • Separate budget and budget justification for each subaward
Significant Change in Person-Months Devoted to Project
  • Original time commitment
  • Revised time commitment
  • Justification for significant change in person-months devoted to project
  • Impact on the project
PI Transfer
  • Total estimated disbursements to date and any anticipated costs yet to be incurred against the original grant
  • Brief description of the progress to date on the project in the original organization
  • Description of the work that will be carried out on the project in the new organization
  • Budget showing the allocation of the remaining award funds for use in the new organization and a justification of how the funds will be expended
Change PI and Add/Change Co-PI
  • Biographical sketch of the PI or Co-PI
  • Current and pending support document detailing any current and pending financial support to the PI/Co-PI for this or other projects
  • Justification for the change of PI or addition or change of Co-PIs

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